You didn't start a business to do data entry. So don't.
Every invoice, PO, SKU, size and colorway flows into your POS or Shopify with a click of a button. Get 10+ hours a week back.
Go touch grass.
Manual entry is the most hated job in retail.
You didn't open a boutique to retype invoices. Yet admin quietly eats the hours that should go to the floor, your buys and your customers.
Double-keying every delivery
Each PO gets typed into the register, again into your online store, and once more in your accounting software. The same numbers, three times.
One typo, weeks of pain
A mis-keyed SKU means wrong counts, wrong reorders and markdowns on styles that were actually selling.
Getting it online is a second job
The delivery's checked in — now every style needs variants, prices, tags, categories, SEO fields and a description written from scratch before it can sell.
Reconciliation nightmares
Sunday nights matching statements to line sheets with a calculator — instead of merchandising, or living your life.
Three steps. Then it just flows.
Deliveries in. Inventory updated. Nothing re-keyed, ever.
Connect
Link Shopify, your POS and your inbox in about ten minutes. No IT department required.
It captures
Simply upload your invoices or email them to your portal — they come back as clean styles, sizes, colorways, quantities and payment terms. No typing.
You review
Glance, approve, done. Inventory and payables sync everywhere they need to be, the moment you confirm.
What you get when the typing stops.
Manual data entry has an estimated 1%–4% error rate per field—and every extra field increases the chance of a costly mistake. Data Entryless automates the repetitive work to help keep records accurate from the start.
An active fashion boutique can easily spend 30–60 hours every month entering the same product information into its POS and Shopify. That's 10+ hours a week — a full working day, plus the Sunday night.
Entering one fashion style into a POS and Shopify can take 20–60 minutes once descriptions, photos, sizes, colors, pricing and inventory are included. Data Entryless turns that repetitive work into a fast review-and-approve process.
Purpose-built for apparel, not generic retail.
Generic tools choke on a size run. Data Entryless turns wholesale invoices into reviewable styles, colorways and size runs — because it was built for how boutiques actually buy.
Size & color matrices
S–XXL across every colorway, exploded into individual SKUs automatically. No more grid-to-spreadsheet gymnastics.
Products arrive ecommerce-ready
Staging for Shopify prepares variants, prices, inventory, categories, tags, SEO and Google Shopping fields — plus AI-assisted titles and descriptions. Your defaults and brand voice carry over from one upload to the next.
Invoice data, organized
Upload a wholesale invoice and review extracted style names, colorways, size runs and unit costs before syncing them to your connected store.
Review before anything syncs
Check extracted styles, colorways, sizes, quantities and unit costs, then correct anything that needs attention before it reaches your store.
Totals checked before sync
Line quantities and unit costs are totaled and compared with the invoice amount. Any mismatch is flagged for review.
Catalogue syncing
Your catalogue stays in step with Shopify and your POS. Styles, variants and stock move between them on their own, so the same product reads the same everywhere.
Touch grass.
Ten hours a week isn't a productivity stat. It's Tuesday afternoon. It's leaving before dark. It's the market trip you'd have skipped. Data Entryless doesn't hand you a better admin workflow — it hands back the part of the week you opened the store for.
“We handle 100 to 200 vendor invoices a week for our boutique clients — a workload that used to take a dedicated employee. Data Entryless does it now, and gave us back 50 hours of salary a month to spend on our clients instead.”
Everything between the invoice and the sales floor.
Data Entryless started with the worst job in the building — retyping deliveries. It didn't stop there. Everything below is the same principle applied to the rest of the week: if the information already exists somewhere, you shouldn't be typing it anywhere.
Email your invoices in
No upload. No folder. No step at all.
Forward invoices to your own address — or have your reps send there directly. They arrive already read.
Snap it on the receiving table
Paper packing slip? Take a photo.
Photograph a paper invoice where you unpack it. It reads the same as a PDF.
Straight into your books
Your accountant's copy, without typing it again.
Vendor, invoice number, terms and lines become a QuickBooks bill. The third re-key disappears with the first two.
Photos attached, not chased
The last thing standing between a delivery and a live product page.
Match a folder of line sheet photos to styles and colorways automatically. Products go live with images, same day.
Know what's actually in the box
Count as you unpack. We'll argue with the vendor.
Count as you unpack. Shorts, overages and substitutions are flagged against the invoice, and the vendor claim is drafted for you.
A record every vendor rep will recognise
You've always known which brands ship short. Now you can show them.
Fill rate and delivery timing by brand, built from your own receiving. Bring it to market.
Future Orders Tracker
You bought the season months ago. Know when it's actually showing up.
Every order's ship window in one view. Plan deliveries and cash around real dates, and chase overdue orders before the season slips.
Margin that includes the freight
Unit cost isn't what the style cost you.
Freight, duty and discounts allocated across the lines. Real cost, real margin, before you price it.
What sold, and what to buy again
Receiving is one week a month. This is the other three.
Sell-through by brand and style, pulled from your POS. Know what to reorder before the call.
It remembers what you bought
Third time ordering this style? You should know that before you order it.
Repeat styles flagged with their history. Duplicate invoices blocked before they double your counts.
It gets better at your vendors
Every correction you make is the last time you make it.
Corrections are remembered per vendor. Every month's review is shorter than the last.
Start at market, not at the loading dock
Your buy is decided in February. Why does the work wait until August?
Send the order confirmation at market and styles are drafted months early. The delivery just confirms them.
Pick your destination. We do the typing.
Three plans for the systems you already run, plus a floor and a side door. Every plan includes review-and-approve — nothing syncs until you say so.
30% off list, locked for life.
The first fifty customers on an integration plan keep their founding rate for as long as they stay — plus two months free on annual. The rate survives upgrades. It ends if you cancel or a payment lapses for thirty days.
In-Store
Your POS, fields only. One destination, done properly.
- 500 styles a month, pooled across the year — 6,000 a year
- 5 users included
- Styles, sizes, colorways, quantities, terms
- Review and approve before anything syncs
Shopify
Your storefront, with product copy written for you.
- 500 styles a month, pooled across the year — 6,000 a year
- 5 users included
- Fields plus written product copy
- Review and approve before anything syncs
In-Store + Shopify
MOST COMMONA POS and a separate online store, kept in step.
- 500 styles a month, pooled across the year — 6,000 a year
- 5 users included
- Both destinations from one review
- Written product copy for Shopify
Small Batch
Export
Enterprise
from $399Six or more locations, custom integrations, and anything that doesn't fit the plans above.
Questions,
answered.
About ten minutes to link Shopify, your POS and your inbox. No IT department required.
Nothing syncs until you approve it. Review extracted styles, colorways, sizes, quantities and unit costs and correct anything that needs attention.
Shopify, Lightspeed, Heartland, Clover and Square today, with accounting sync to QuickBooks. Tell us what you run and we'll confirm.
Soon. The first 50 subscribers get founding-member pricing.
Never type an invoice again.
Join the boutiques that handed their data entry to Data Entryless, got 10+ hours a week back, and went and touched some grass.