Terms of Service

Data Entryless helps retail businesses and wholesale brands eliminate manual data entry. The Service uses artificial intelligence to extract structured data — such as styles, sizes, colorways, quantities, costs, and payment terms — from documents you upload, including invoices, purchase orders, and line sheets, and can sync that data to supported third-party systems such as your point-of-sale or e-commerce platform.

In plain English: these Terms cover everything Data Entryless offers — the website, the app, document extraction, and integrations.

By using the Service you confirm that: (a) you have read, understand, and agree to these Terms; (b) you are at least 18 years old and able to form a binding contract; (c) if you are using the Service on behalf of a business or other organization, you have authority to bind that organization, and “you” refers to that organization; and (d) you are not located in, or a resident of, any country subject to a U.S. government embargo, and you are not on any U.S. government list of prohibited or restricted parties.

If you add teammates to your workspace or organization, you are responsible for ensuring they comply with these Terms.

Our collection and use of personal information in connection with the Service is described in our Privacy Policy. By using the Service, you consent to that collection and use.

When you upload documents or connect third-party accounts, you represent that you have the necessary rights and permissions to provide that information to us — including any personal information about other people (for example, vendor contacts) contained in those documents.

In plain English: only upload documents and connect accounts you actually have the right to use.

We may update these Terms from time to time. If we make material changes, we will notify you — for example by email or a notice in the Service — before the changes take effect. Your continued use of the Service after the changes take effect constitutes your acceptance of the revised Terms.

We are continually improving the Service and may add, modify, or discontinue features at any time. Where a change materially reduces the core functionality of a paid subscription, we will use reasonable efforts to notify you in advance.

Subject to these Terms and your payment of applicable fees, we grant you a limited, non-exclusive, non-transferable, non-sublicensable right to access and use the Service for your internal business purposes. All rights not expressly granted to you are reserved by Data Entryless and its licensors.

The Service, including its software, design, text, graphics, and logos, is owned by Data Entryless or its licensors and is protected by intellectual property laws. Except as expressly permitted, you may not copy, modify, distribute, sell, lease, or create derivative works of any part of the Service.

We may offer features identified as beta, preview, early access, or similar (“Beta Features”). Beta Features are provided “as is,” may contain bugs or errors, may change or be discontinued at any time without notice, and are excluded from any warranties or service commitments in these Terms.

To use most of the Service you must create an account. You agree to provide accurate, current, and complete information and to keep it up to date. You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. Notify us immediately at hello@dataentryless.com if you suspect unauthorized access to your account.

Certain parts of the Service require a paid subscription. You agree to pay all applicable fees at the prices in effect when the charges are incurred, in U.S. dollars, using the payment method you provide.

Automatic renewal. Unless otherwise stated, subscriptions renew automatically at the end of each billing period until you cancel. You authorize us (and our payment processor) to charge your payment method on each renewal.

Price changes. We may change subscription pricing with advance notice. Price changes take effect at your next renewal, giving you the opportunity to cancel first.

Cancellation. You may cancel your subscription at any time, effective at the end of the current billing period. Except where required by law, fees already paid are non-refundable, and we do not provide refunds or credits for partial billing periods or unused features.

In plain English: subscriptions auto-renew until you cancel; cancel anytime and you keep access through the end of the period you paid for.

You own your content. You retain all rights to the documents, images, data, and other materials you upload to or generate through the Service (“Your Content”). We claim no ownership of Your Content.

License to us. You grant Data Entryless a worldwide, non-exclusive, royalty-free license to host, store, reproduce, process, and display Your Content solely as needed to provide, secure, maintain, and improve the Service, and as otherwise permitted by these Terms and our Privacy Policy.

Aggregated data. We may use data that has been deidentified or aggregated so it no longer identifies you or your business to operate, analyze, and improve the Service, and we own such deidentified and aggregated data.

Your responsibility. You are responsible for Your Content, including its accuracy and legality, and for maintaining your own copies. The Service is not a system of record or an archival service.

The Service uses artificial intelligence and machine learning to read documents and extract structured data. AI systems are probabilistic and can make mistakes — including misreading quantities, prices, style numbers, dates, payment terms, or other fields, or missing line items entirely.

You are responsible for reviewing and verifying all extracted data before relying on it or syncing it to another system. Data Entryless does not guarantee the accuracy, completeness, or fitness of any extracted or computed output (including suggested retail prices, markups, or catalog matches), and outputs do not constitute accounting, tax, legal, or other professional advice.

The Service provides review tools precisely so you can confirm extracted data before it flows downstream. Decisions you make based on Service output — including pricing, ordering, inventory, and payments — are yours alone.

In plain English: our AI is very good, but not perfect. Always review extracted data before you push it to your POS or make business decisions with it.

The Service can connect to third-party platforms — such as Shopify, Lightspeed, and other point-of-sale, e-commerce, or accounting systems (“Third-Party Services”). When you connect a Third-Party Service, you authorize us to access and exchange data with it on your behalf, and you represent that you have the right to grant that access.

Your use of any Third-Party Service is governed by that provider's own terms and privacy policy, not these Terms. Data Entryless does not control Third-Party Services and is not responsible for their availability, accuracy, security, or any changes they make to their platforms or APIs that affect the Service. Fees charged by Third-Party Services are your responsibility.

Syncing data to a Third-Party Service modifies records in that system (for example, creating products or receiving inventory). You are responsible for reviewing sync results in the connected system.

You agree not to, and not to permit others to:

• use the Service in violation of any law or regulation, or to process documents you have no right to process;
• infringe the intellectual property, privacy, or other rights of any person;
• reverse engineer, decompile, or otherwise attempt to derive the source code of the Service, except as permitted by law;
• probe, scan, or test the vulnerability of the Service, bypass security or authentication measures, or access data not intended for you;
• use the Service to develop a competing product, or use automated means to scrape or extract data from the Service other than through interfaces we provide;
• use the Service or its outputs to train machine learning or AI models without our prior written consent;
• upload malicious code or content that is unlawful, deceptive, or fraudulent;
• resell, sublicense, or share your account or the Service with third parties outside your organization; or
• encourage or assist anyone in doing any of the above.

If you send us ideas, suggestions, or other feedback about the Service, you grant us the right to use it without restriction or compensation to you. We may use feedback to improve the Service without any obligation to you.

You may stop using the Service and cancel your account at any time. We may suspend or terminate your access to the Service at any time, with or without notice, if you breach these Terms, if we reasonably believe your use poses a risk to the Service or others, if required by law, or if we discontinue the Service. Where practical, we will give you reasonable notice and an opportunity to export Your Content.

Deleting the app or ceasing to use the Service does not by itself cancel a paid subscription — you must cancel your subscription to stop future charges.

Upon termination, your right to use the Service ends immediately, and any fees you owe remain due. Except where required by law, no refunds are provided. We may delete Your Content after a reasonable period following termination; export anything you need before your account closes.

Sections that by their nature should survive termination do so, including “Your content and data,” “Feedback,” “Disclaimers,” “Limitation of liability,” “Indemnification,” “Disputes and arbitration,” and “General terms.”

You agree that we may contact you by email, text message, or notices within the Service regarding your account, security, transactions, and updates to the Service. You may opt out of marketing communications at any time; service and security notices are part of the Service and may not be opted out of while you maintain an account. Message and data rates may apply to text messages.

The Service is provided “as is” and “as available.”

To the maximum extent permitted by law, Data Entryless and its suppliers disclaim all warranties, express or implied, including implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. Without limiting the foregoing, we do not warrant that the Service will be uninterrupted, error-free, or secure; that extracted data will be accurate or complete; or that data synced to Third-Party Services will be transmitted without error. Some jurisdictions do not allow the exclusion of implied warranties, so some of the above may not apply to you; in that case, any implied warranties are limited to sixty (60) days from first use of the Service.

To the maximum extent permitted by law: (a) in no event will Data Entryless or its suppliers be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, lost revenue, lost data, or business interruption, even if advised of the possibility of such damages; and (b) the aggregate liability of Data Entryless for all claims relating to the Service will not exceed the greater of (i) the amounts you paid us for the Service in the twelve (12) months before the event giving rise to the claim, or (ii) one hundred U.S. dollars ($100).

These limitations apply regardless of the theory of liability and even if a remedy fails of its essential purpose. Some jurisdictions do not allow certain limitations, so some of the above may not apply to you.

You agree to indemnify, defend, and hold harmless Data Entryless and its officers, directors, employees, and agents from and against any claims, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) Your Content; (b) your use of the Service in violation of these Terms or applicable law; or (c) your violation of any third party's rights.

Please read this section carefully — it requires most disputes to be resolved through binding individual arbitration and waives your right to a jury trial and to participate in class actions.

Informal resolution first. Before filing a claim, you agree to contact us at hello@dataentryless.com and attempt in good faith to resolve the dispute informally for at least thirty (30) days.

Binding arbitration. Any dispute arising out of or relating to these Terms or the Service that is not resolved informally will be resolved by binding arbitration administered by the American Arbitration Association (AAA) under its Commercial Arbitration Rules, before a single arbitrator. The arbitration will be conducted in English. Judgment on the award may be entered in any court of competent jurisdiction. Either party may instead bring an individual claim in small claims court, and either party may seek injunctive relief in court for infringement or misuse of intellectual property.

Class action waiver. All disputes must be brought in the parties' individual capacity, and not as a plaintiff or class member in any purported class, consolidated, or representative proceeding.

Opt-out. You may opt out of this arbitration agreement by emailing us within thirty (30) days of first accepting these Terms, stating your name and that you opt out of arbitration.

Governing law. These Terms are governed by the laws of the State of California, without regard to conflict-of-law principles, and the Federal Arbitration Act governs the arbitration provision.

Export and trade laws. You agree to comply with all applicable export control and trade sanction laws and not to use the Service in any embargoed territory.

Assignment. You may not assign these Terms without our prior written consent. We may assign these Terms in connection with a merger, acquisition, sale of assets, or by operation of law.

Waiver; severability. Our failure to enforce any provision is not a waiver of our right to do so later. If any provision is found unenforceable, the remaining provisions remain in full effect.

Entire agreement. These Terms, together with our Privacy Policy and any additional terms you agree to for specific features, are the entire agreement between you and Data Entryless regarding the Service.

Contact. Questions about these Terms? Email us at hello@dataentryless.com.